How do I audit fleet mileage?

6 steps to auditing fleet mileage:

Regular mileage audits help ensure accurate reporting, prevent fraud, and optimise fleet efficiency.

Steps to audit fleet mileage:

• Compare fuel card data – Cross-check mileage entered during refuelling with odometer readings and fuel consumption records.
• Use Telematics & GPS reports – Track actual distances driven and compare with reported mileage.
• Verify Odometer readings – Conduct random manual checks to confirm reported mileage matches vehicle dashboards.
• Review driver logbooks – Ensure log entries are consistent with fuel usage and trip records.
• Identify discrepancies – Investigate any unusual mileage patterns, excessive fuel consumption, or missing records.
• Generate reports – Create periodic summaries to monitor trends, reduce costs, and improve fleet efficiency.

Consistent auditing ensures accurate expense claims, prevents misuse, and improves overall fleet management.