What is a grey fleet?

When your employees use their own private vehicles for business use it is referred to as a grey fleet. Running a grey fleet may be beneficial for some businesses, however this will depend on how many miles your employees travel on behalf of the business. Employers also need to bear in mind that they still have a duty of care regarding the Health and Safety of their employees when driving for the business.

The pros and cons of running a grey fleet

Reduced upfront costs

If employees use their own vehicles the business does not have to purchase vehicles or pay to maintain them, which delivers obvious savings.

Increased flexibility

If your business has fluctuating transportation needs, having employees use their own vehicles offers greater flexibility. This approach is especially beneficial for businesses operating in remote areas where access to vehicles might be limited.

Associated administration

Employers still have a duty of care regarding the Health and Safety of their employees when driving for the business. The employer will therefore be responsible for checking compliance for the vehicle tax, MOT, insurance cover and drivers' driving licences.